Tech Geek

As I have freely admitted before, I am a Google fan, and I think they get how the internet should be used in a way that I agree with. I am excited about the Android operating system that they have brought to mobile phones and how open that is. I look forward to having one of those phones myself, but I'm holding out to see if something better than the Droid comes around. It looks great, but there are some rumors I'm waiting on.

I have used, and still do use, Remember the Milk for much of my task management. It's a great product and I only scratch the surface of what it can do. I haven't gotten into using tags, locations, contacts, or many of the other features. I just add things to my list, often using Dial2Do, and then I take them off when they're finished. Or, sometimes I just leave them there forever, like my oldest task of setting up an annual physical which is over a year old, which sort of defeats the annual part! I also use the Remember the Milk for Gmail gadget and Firefox extension, available at http://www.rememberthemilk.com/services/gmail/, so that I can see my tasks from within my Gmail account.

Remember the Milk does also have some integration with Google Calendar, but I found it wasn't for me. I wanted something that would sit alongside my calendar and let me add things easily and have them show up both in the list and on the relevant calendar date. I also wanted to be able to modify the list from my iPod Touch, whether I had internet access or not. I could have paid for a pro membership to Remember the Milk in order to use their iPod Touch application, but I didn't feel I was using the service enough to justify paying for it.

Awhile back, Google came out with Google Tasks, a task manager of their own. It isn't nearly as robust as Remember the Milk, but it does much of what I was looking for. I've found myself using it more and more, even though it doesn't have Dial2Do integration, yet. (I have contacted Dial2Do and asked them to consider adding Google Tasks to their service.) I find that Google Tasks also works well for the check-off lists that we probably all use to keep track of things like who has paid for a retreat! I just create a new list and add the names of everyone who needs to pay. Then, when they pay, I check them off. I don't "clear completed items" until everyone has paid. If I need to make a note, I can leave the name as the "task" and add a note in the Notes field.

To access Google Tasks from Gmail, click on Tasks, which should be right under your Contacts. This pops up a Google Talk style window with your tasks listed in it. You can add notes and due dates by clicking on the ^> at the right hand of each item. If you click on the pop-out arrow, your task list will float in a new window.

To access it from Google Calendar, click on Tasks, which should be right under Quick Add. This will open a sidebar to the right of your calendar screen and it will have the same tasks in it as you see from any other method of accessing Google Tasks. Once you start using Google Tasks, you'll also notice a new calendar under My Calenders which is, appropriately enough, called Tasks. Selecting or un-selecting this will control whether or not your tasks are displayed on your calendars.

You can also add Google Tasks to your iGoogle page, if you use that, by adding the Tasks gadget. Or you can visit gmail.com/tasks from your mobile phone or iPod Touch and access your list that way.

Finally, I found an iPhone/iPod app called GeeTasks which lets me quickly add tasks to any of my lists whether or not I'm connected to the internet. There is a YouTube video explaining the application at http://www.youtube.com/watch?v=lXy5jY5lSUQ&feature=player_embedded. It's a $2.99 application, but that's close enough to free for me! There is always a chance that Google will change the API enough that the developer won't be able to keep it working, but it has worked well for me for a couple of months and there have been a couple of new versions that have improved the user experience.

Good luck with whatever you end up doing, and get rid of those sticky notes!